Entertainment IndustryJob Opening for Event Manager in Bent’s Opera House (Medina, NY 14103)



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Job Category : Entertainment Industry
Company Name: Bent’s Opera House
Position Name: Event Manager
Location : Medina, NY 14103
Job Description : We are currently seeking a successful, enthusiastic Event Planner to manage and produce events from conception through to completion. The ideal candidate will be committed to providing outstanding customer service and organizing unique, memorable events that are of the highest quality. S/he should be passionate about hospitality, detail oriented, and highly creative. This role also requires excellent leadership skills and the ability to delegate responsibilities while overseeing the big picture. If this sounds like an opportunity that excites you, we look forward to hearing from you!Event Planner Duties and Responsibilities: Familiarity with all stages of planning, design, and production of events.Ability to successfully manage all elements within time limits and on budget.Liaise with event sponsors and clients to accurately identify their needs and ensure customer satisfaction.Ability to conduct market research, gather information, research vendors, and negotiate contracts.Excellent communication skills, providing feedback and periodic reports to stakeholders.Commitment to innovation; eagerness to share ideas on how to improve services provided and event quality.Strong market research skills; identifying event opportunities and generating interest.Management and oversight skills to manage facilities and all event details including decor, catering, entertainment, guest lists, transportation, venue preparation, special guest requirements, all necessary equipment, promotional and marketing materials, etc.Commitment to compliance with insurance, legal, health and safety obligations at all times.Ability to develop teams and secure volunteers.Team management skills to clearly articulate volunteer requirements and coordinate their activities.Cooperative attitude and willingness to collaborate with other teams, such as marketing and PR, to promote and publicize events.Positive attitude and ability to stay calm under pressure.Proactive approach to handling any challenges that might arise and ability to quickly troubleshoot any problems that should arise on the event day.Desire for continued improvement, exemplified by conducting pre- and post–event evaluations and reporting on outcomes.Responsible for inventing events. Musical performances, shows, New Years balls, holiday events, etc.Talking with and hosting all events coming in.Event Planner Requirements and Qualifications: BS in Event Management or related field (Preferred.)Proven successful work experience as an Event Planner or Organizer.Creative, impressive portfolio of previously managed events (e.g. Fundraisers, Galas, Themed Events, Product Launches, Concerts, Conferences, Shows, Corporate Events.)Outstanding time management and communication skills.Solid marketing and sales skills and proven ability to build fruitful business relationships.Exceptional multitasking skills to manage multiple projects independently and consistently.Proficient in Microsoft Office and familiar with all relevant technology.Willingness to submit professional references from previous clients.> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > >You will be a great fit for the Special Events Manager role if you…Believe that a client focused attitude leads to successAre energetic, responsible, and detail-orientedEnjoy an informal schedule where you’re not stuck working 9-5Always do things with the customer in mind.Some of the daily tasks include: Coordinating all aspects of a booked event including, but not limited to staffing, logistics, delivery of necessary supplies and equipment, etc.Create and submit proposals for our services.Respond to all inquiries for special event services and communicate effectively with prospective clients.Follow-up with clients to ensure the service they received met their expectations.Working with Talent Acquisition Specialist to hire and maintain reliable staff.We offer these benefits to you: Competitive payPaid vacationsHoliday payHealth InsuranceEmployee focused company, where we value our employeesRequirementsHigh School Diploma/GED.Valid NYS Driver’s License.3+ years of supervisory experience preferred.3+ years of customer service and/or hospitality experience preferred.Flexible Availability (Evenings/Weekends/Some Holidays).Able to stand for long periods of time.Able to work outside in various weather conditions.Proficiency with Microsoft Word, Microsoft Excel, Microsoft Outlook and PowerPointJob Type: Full-timePay: $40,000 per year more or less based on previous experience.> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > >Event CoordinatorAbout UsWe are a high end historic building. Our first floor is our high end farm to table restaurant, the second floor is our boutique hotel with ten all differently designed rooms, third floor is our event space where the original Opera House was in 1865.Job DescriptionFor our events, you will be working directly with clients, coordinating front of the house and back of the house operations in both an events and accommodations capacity.Events will largely include weddings, showers, anniversary parties, etc.Event Coordinator responsibilities include but are not limited to the followingMust be punctualMust have great communication skills and speak eloquently and professionallyMust work with poise and enthusiasmMust be available to work flexible hours including holidays and weekendsEmotionally strong and professional at all timesProper sanitation and cleanlinessCoordinate with set up supervisorGreet clients and maintain a presence on the floorReceive items and maintain items from clientsBrief team on agenda for the eventAid and manage breakdown of the eventCollaborating with kitchen for proper food service timesKeep storage of banquet items neat and cleanDouble check set up & survey physicality of event to make sure everything is setFloor must be properly cleaned and sanitized by the end of the eventMust be able to lift 30 poundsMust help coordinate with all Private Events personnel including Sous chef, Team leader, Events Coordinators, Banquet Set up supervisor, and ServersResponsible for assisting with the coordination of private & public events such as bridal showers, baby showers, and other private eventsDress CodeProfessional business attire. Comfortable closed toed shoes. No denim. No fashion forward styles. Only natural hair colors. No tattoos showing. No piercings showing other than ears. No overly tight fitting garments. On scheduled event days attire should match that of the clients guests to blend into the crowd.Work RemotelyNoJob Type: Full-timePay: From $40,000.00 per yearBenefits:Paid time offSchedule:8 hour shiftWeekend availabilitySupplemental Pay:Bonus payCOVID-19 considerations:All our staff is required to be vaccinated.Ability to commute/relocate:Medina, NY 14103: Reliably commute or planning to relocate before starting work (Preferred)Education:Associate (Preferred)Experience:Events management: 1 year (Preferred)Customer service: 1 year (Preferred)Work Location: One location

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