|Job Description :
The Director of Orchestra Personnel acts as the day to day liaison between Musicians, the Music Director, and management. As the lead administrator of the collective bargaining agreement between Cincinnati Musicians Local 1 (Local 1) and the Cincinnati Symphony Orchestra (CSO) the Director of Orchestra Personnel is responsible for proper execution of the agreement, maintaining the respectful and positive working relationship with Local 1, and for supporting an inclusive and respectful culture. The Director of Orchestra Personnel is supported by and manages the Orchestra Personnel and Operations Manager.
Manage all Orchestra services, including start and stop times, breaks, string seating, wind/brass rotation, and the proper instrumentation on stage to assure the highest artistic quality.
Maintains accurate attendance and payroll records.
Hire substitute and extra musicians as required.
Creation, preparation, and posting of all musician rosters including identifying needed extras, wind part assignments, and string rotation.
Auditions – manages the execution of all auditions according to the Master Agreement. Supervises the Audition Coordinator in organizing and maintaining all applications and resumes, communicating the time and date of the auditions to external and internal candidates and the audition committee in a timely and accurate manner. Maintain a candidate database and file.
Touring – assists the VP of Orchestra and Production in the preparation of foreign and domestic tours. Compiles and distributes information packets as well as collects, verifies, and coordinates returned information.
Develop and monitor the annual operating budget for all Orchestra personnel costs associated with direct expenses.
Manage all Musician requests for leaves, vacations, rotation, service exchange, and other requests relevant to their personal contracts.
Assist VP of Orchestra and Production in negotiation of personal contracts.
Represents management for Musician employment decisions and performance evaluations, as well as personnel disputes.
Assist in coordinating musicians to perform for special events.
Coordinate with Operations for all services away from Music Hall. Represent management while riding the musician’s bus.
Develop rehearsal orders with Music Director and Guest conductors.
Manages the distribution of schedules, memos, weekly orchestra announcements, and other official communication by e-mail and posting them on the orchestra webpage.
Work collaboratively with Human Resources as needed
Provide assistance and/or coordinate initiatives that further the organizational DEI goals as well as support a respectful organizational culture
Perform other duties as assigned.
This is an extraordinary opportunity for an individual with a minimum of five plus years of orchestra personnel experience. Other qualifications include:
Knowledge of contract agreements in addition to orchestra policies and procedures
Experience with OPAS and Microsoft software products, with a heavy focus on Excel
Detail oriented individual with a high level of accuracy
Cooperative attitude and willingness to learn and assist others
Ability to work in a fast-paced environment and to manage time in order to meet deadlines
Ability to work autonomously and solve problems with minimal supervision
Strong interpersonal and finely tuned communication skills
Capable of discerning need for and maintaining discretion in handling confidential matters
Ability to organize, evaluate, and present information effectively in writing and verbally
Reporting Relationship: Vice President of Orchestra and Production