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|Job Category :||Entertainment Industry|
|Company Name:||Freeport McMoRan|
|Position Name:||Travel and Entertainment Accounting Assistant|
|Location :||Phoenix, AZ 85040|
|Job Description :||Freeport-McMoRan is a leading international mining company with headquarters in Phoenix, Arizona. We operate large, long-lived, geographically diverse assets with significant proven and probable reserves of copper, gold, and molybdenum. The company has a dynamic portfolio of operating, expansion and growth projects in the copper industry. Freeport-McMoRan is one of the world’s largest publicly traded copper producers, the world’s largest producer of molybdenum and a significant gold producer. We have a long and successful history of conducting our business in a safe, highly efficient and socially-responsible manner.
We have the assets, the talent, the drive and the financial strength to provide attractive and rewarding careers of our employees. We encourage you to take the time to explore the opportunity to advance your career at Freeport-McMoRan.
Please note: This position has the possibility to work remotely up to 100% of the time. The position will require occasional travel to the Phoenix corporate offices and/or site locations. This position may be performed anywhere in the U.S. except California, New Hampshire, Michigan, Illinois and New York. Additional states may be excluded from remote work based on business factors. Should the position shift to in-office work in the future, the company will offer relocation benefits at that time should the position meet the established eligibility for these benefits.
Under minimal supervision manage the Travel and Entertainment (T&E) / Procurement Card Program(s); including administration of the software for expense submission and the various corporate credit card programs. Assists in enforcing operating policies and procedures. Provide customer service to all card holders and travelers. Review or process purchase orders, verify accounts payable invoices, ensure timely and correct payment, and maintain vendor files. Oversee, process and account for monies in accounts receivable/payable area and prepare checks.
Process new card applications and card limit increases
Add new users to the system
Cancel cards, disable access to systems, verify no outstanding issues or payments are due to the company for employees leaving the company
Handle large volume of calls and email for user inquiries and issues
Provide accurate and timely resolution to problems and questions
Process expense report exceptions
Enforce policies and procedures
Provide delinquency reporting and communication to cardholders to ensure credit cards are paid timely and credit card rebate is obtained
Process payroll deductions as needed to pay delinquent cards and outstanding balances on the cards of employees leaving the company
Provide end user system training and regular communications to system users and card holders regarding payments to credit cards, unprocessed transactions, system upgrades and enhancements, audit and compliance issues, policy issues and changes
Performs audits of submitted expense packets, reconciles credit card accounts and provide backup as needed to T&E and procurement card audit staff
Perform other duties as required
Five (5) years of Bookkeeping, Accounting or closely related office or clerical experience
Excellent organizational skills and ability to prioritize tasks and substantial workload to meet deadlines
Strong multi-tasking skills with minimal supervision
Strong oral and written communications skills
Ability to effectively interact with all levels of management, employees, and customers/vendors of diverse populations
Effectively deal with conflict and resolution of that conflict in a timely matter
Developed aptitude for math
Must have strong investigative and analytical skills with attention to detail
Sound judgment and decision making skills
Ability to handle and maintain confidentiality
Ability to work with general office equipment such as a personal computer and keyboard, facsimile machines and photocopier
Strong working knowledge in use of MS Office Products, specifically Excel, Outlook and Word
Ability to develop and maintain awareness of occupational hazards and safety precautions
Skilled in following safety practices and recognizing hazards
High School diploma or GED
Two-plus (2+) years of Accounting experience including thorough understanding of accounting principals or corporate travel/purchasing card program administration
Strong knowledge of internal controls
Experience with an automated Travel Expense software system, such as Concur
Experience working in a Shared Services environment
Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English
Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards
Must be able to work in a potentially stressful environment
Position is in busy, non-smoking office located in Phoenix, AZ
Location requires mobility in an office environment; each floor is accessible by elevator
Must be able to frequently sit and stand; occasionally walk, bend, squat, climb, reach, and kneel
Must be able to frequently lift and carry up to ten (10) pounds and occasionally lift and carry up to twenty-five (25) pounds
Must be able to operate and pull or push dollies, basket carts to retrieve, review and/or transport documents, files, boxes, and other items
Personal protective equipment is required when performing work in a mine, outdoor, manufacturing or plant environment, including hard hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves and any other protective equipment as required
Freeport-McMoRan promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as per applicable State Laws
Freeport-McMoRan has reviewed the jobs at its various office and operating sites and determined that many of these jobs require employees to perform essential job functions that pose a direct threat to the safety or health of the employees performing these tasks or others. Accordingly, the Company has designated the following positions as safey-sensitive:
Site-based positions, or positions which require unescorted access to site-based operational areas, which are held by employees who are required to receive MSHA, OSHA, DOT, HAZWOPER and/or Hazard Recognition Training; or
Positions which are held by employees who operate equipment, machinery or motor vehicles in furtherance of performing the essential functions of their job duties, including operating motor vehicles while on Company business or travel (for this purpose “motor vehicles” includes Company owned or leased motor vehicles and personal vehicles used by employees in furtherance of Company business or while on Company travel); or
Positions which Freeport-McMoRan has designated as safety sensitive positions in the applicable job or position description and which upon further review continue to be designated as safety-sensitive based on an individualized assessment of the actual duties performed by a specifically identified employee.
Equal Opportunity Employer/Protected Veteran/Disability
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