Entertainment IndustryJob Opening for Service and Event Coordinator in UBS Arena (New York, NY)



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Job Category : Entertainment Industry
Company Name: UBS Arena
Position Name: Service and Event Coordinator
Location : New York, NY
Job Description : Made for Music, Built for Hockey
Join us at the UBS Arena Preview Club.

The Preview Club provides an exclusive view into UBS Arena, where boutique hospitality meets live entertainment. UBS Arena will make history as a new arena for a new era of live entertainment; Made for Music, Built for Hockey.

The UBS Arena Preview Club is located in Manhattan’s chic Flatiron District. It’s timeless design, like UBS Arena’s, is inspired by classic New York. Every detail has been hand-crafted and curated to create a premium level of hospitality that customers will receive at UBS Arena – an experience unmatched in the marketplace. Join our passionate team and help us make history.

Position Summary

We are currently hiring our Event Coordinator. This role is an incredibly exciting and varied challenge for someone with exceptional events and food and beverage experience. Successfully supports the execution and supervision of all events programmed, including daily operations, special on-site and off-site events.

While you are here, you will:
Hands-on approach on daily and event orchestration, happy to lead by example and take on any task required to deliver the highest standard possible
Lead and guide the Club service team to provide excellent hospitality to Preview Club guests
Oversight and assst with the set-up, breakdown and service for day-to-day and event operations—including technology
Assist with uploading and preparing material within the anthem room and meeting rooms for executives and sales team/sponsorship presentations
Problem solve and communicate with challenging logistical situations to Management
Build relationships with building staff, sales team and operations staff. You will work effectively with these team members to facilitate their delivery of the events onsite to the highest standard, ensuring site deadlines are met and teams are working in an efficient manner
Demonstrate an understanding of the client journey experience- i.e., food, beverage, gifting and event styling
Work with multiple suppliers to ensure deliveries are on time and as per specification
Assist with food prep, presentation and table setting etiquette and bussing
Prepare menus, client profile sheets, run-of-day, daily check-lists, giftbags, and end of day recaps
Arrange and assist with daily briefings and trainings
Maintain a strong organizational presence across operations for private meeting and events are organized, on time for deadlines, and communicated appropriately
Responsible to log and report all sanitation, organization, and food handling discrepancies
Greet, welcome and escort all guests and members with enthusiasm and friendliness
Comfortable with executing Wellness Screenings for employees and guests
Assist guests with coat check closet, phone charging and perform coat check duties as required
Serves food and beverages (including spirits/wine) in an appropriate manner consistent with company standards and state and federal regulations
Report merchandise inventory nightly/monthly for the Preview Club operations and hospitality needs
Follow proper opening/closing and security procedures
Maintain the cleanliness and disinfecting protocols of all areas of the space—while adhering to the COVID-19 health and safety protocols

What you need to be qualified:
F&B, sales and events experience and supervision skills.
NYC Department of Health and Mental Hygiene Food Protection Certificate
Strong proficiency in organization, problem solving and communication
Lifting 25 lbs., standing and walking for long periods
Must be flexible to work according to the events requirements including occasional evenings and weekends; willing to travel to other venues as needed.
Ability to multitask and work towards targets in a fast-paced environment, while being resilient and capable of managing stressful situations

Who you are:
Accountable: Take ownership of your work and of your projects from start to finish with a keen attention to detail
Flexible: Switch gears on a moment’s notice and adapt to shifting priorities
Collaborative: Build cross-functional relationships within the organization and with partners
Passionate: Bring energy and a can-do attitude to the role every day
Solutions-Oriented: Show off your problem-solving and decision-making skills while focusing on the solutions in every case

Joining the team means:
Experience & growth in launching a brand-new fan first, top-of-the-line arena in the metropolitan market.
Joining a culture of start up mentality

The Fine Print
UBS Arena is an equal opportunity employer and values diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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