Entertainment IndustryJob Opening for Executive Assistant/Community Events Coordinator in Marquee Broadcasting Kentucky, Inc. (Bowling Green, KY 42101)



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Job Category : Entertainment Industry
Company Name: Marquee Broadcasting Kentucky, Inc.
Position Name: Executive Assistant/Community Events Coordinator
Location : Bowling Green, KY 42101
Job Description : Responsibilities: Provide organizational and administrative support to General Manager and management staffManage staff phone directory and provide phone coverage for front desk, when neededIssue client credits and process refunds through corporateMonitor aging for delinquent accounts and coordinate with SalesTrack trade accounts and keep trade agreements updated in OSI and in business officeMonitor contract renewals on syndicated programming, and keep up with episode numbersOversee station vehicle maintenance and registrationProcess new hire paperwork, payroll changes and insurance changes, and submit to corporate, as well as maintain all employee HR filesProcess PTO and time sheet information and send copy to corporateAssist in all aspects of employee recruitment and onboardingCoordinate all internal and external meetings and calls (across multiple time zones)Collect and prepare information/documents for all meetings and conferencesGenerate monthly expense reports for Department Heads and submit to corporateCompile, coordinate and distribute FCC reports (Programs & Issues, Children’s Reports and EEO)Distribute petty cash, as needed, and manage petty cash accountMaintain staff contact databaseProvide administrative support to department supervisors, as neededCopying, filing, organization of paperworkNote taking on calls and during meetings, as neededOrder office supplies and maintain supply closet and all copier stationsAssist with planning and implementation of departmental/station events, gifts, etc.Coordinate all aspects of community event sponsorships with nonprofits and community leadersCoordinate accounts payable and receivables with corporate officeProcess credit checks for new account prospectsAttend training sessions, industry events and station sponsored community events to build awareness and engagement for News40 and Marquee Broadcasting Kentucky, Inc.Assist visiting executives, as neededOther projects as requiredSkills & Competencies: Strong Computer skills: MS Word, Excel and PowerPoint required; experience in Google Sheets, Docs, Keep and Drive preferred.Strong internet research skills using various search engines, databases, and social media platformsExcellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skillsExceptional organizational and follow through skillsAbility to multi-task and prioritize with attention to detailAbility to independently solve problemsA self-starter with a team player attitudeTake responsibility for and ownership of tasksAt ease in a fast-paced, high energy, ever-changing work environment with shifting prioritiesMust demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.Must be community focusedA strong passion for all things TV and pop culture relatedHas a global perspective and an appreciation for cultural differencesSupporter of community service and nonprofit organizations and eventsExperience: Minimum of 2 to 4 years administrative experienceAccounting experience a plus!Entertainment industry experience preferred (specifically television, film, or animation)Education: B.A., B.S., or equivalent experience preferredMarquee Broadcasting Kentucky, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.Job Type: Full-timeBenefits:Dental insuranceHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftMonday to FridayAbility to commute/relocate:Bowling Green, KY: Reliably commute or planning to relocate before starting work (Preferred)Education:Bachelor’s (Required)Work Location: One location

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