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|Job Category :||Entertainment Industry|
|Position Name:||Event Coordinator|
|Location :||New York, NY|
|Job Description :||Who we are
American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide for retirement security.
Get to know the business
General Insurance is a leading provider of insurance products and services for commercial and personal insurance customers. It includes one of the world’s most far-reaching property casualty networks. General Insurance offers a broad range of products to customers through a diversified, multichannel distribution network.
About the role
What you need to know:
Scheduling & Logistics
Support Global Events team with execution and logistics on all events.
Responsible for researching, vetting, and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, speakers’ bureaus, DMCs, restaurants and venues.
Book flights/hotels/cars for team.
Order and restock office supplies and special event supplies.
Inventory supplies and branded item stock.
Book conference rooms and schedule meetings.
Submit guest names to building security.
Pack, ship, and track event supplies and/or collateral to events.
Create and print event name badges, tent cards, and dinner cards.
Assist with briefing books.
Database Management & Administration
Assist with proofing and editing collateral materials, registration websites, and invitations.
Assist with registering all events in Cvent.
Submit monthly Concur T&E expense reports for team.
Submit monthly Visa Meeting Card expense reports and check requisitions.
Submit and process event invoices and track checks and wire transfers.
Update AIG Events Calendar (AIG Holidays and International Holidays).
Develop site visit itineraries.
Manage Events Team and ELT Contact Lists.
Maintain the department’s monthly event calendar and staff plan
Will be assigned specific event related tasks on all upcoming events to be further defined once on board.
What we’re looking for:
Bachelor’s Degree with preferably 2+ years in Event Management, preferably in Professional Services or Financial Services.
Must be able to multi-task and be comfortable working in a fast-pace environment.
Strong project and time management skills. Must be able to prioritize projects.
Proficient in Microsoft Word, Excel, and Power Point.
Strong communicator – both written and oral.
Some travel will be required; 10% – 20%.
A look at our benefits
At AIG, we have a 100-year legacy of working to make the world a better place. And that begins with our employees. We’re proud to offer a range of employee benefits and resources that help you protect what matters most – your health care, savings, financial protection, and wellbeing. We provide a variety of leaves for personal, health, family, and military needs. For example, the “Giving Back” program allows you to take up to 16 hours a year to volunteer in your community.
We also believe in fostering our employees’ development and offer a range of learning opportunities for employees to hone their professional skills to position themselves for the next steps of their careers. AIG also has a tuition reimbursement program for eligible employees to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.
We are an Equal Opportunity Employer
It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
We are an Equal Opportunity Employer
American International Group, Inc., its subsidiaries and affiliates are committed to be an Equal Opportunity Employer and its’ policies and procedures reflect this commitment. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories such as sexual orientation. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.
To learn more please visit: https://www.aig.com/about-us/diversity-equity-and-inclusion
AIG is committed to working with and providing reasonable accommodations to job applicants and employees with physical or mental disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please send an email to [email protected] . Reasonable accommodations will be determined on a case-by-case basis.
In order to work from or visit an AIG office, and in accordance with the terms and conditions of AIG’s COVID-19 vaccination policy, individuals hired into this position will be required to attest that they have been fully vaccinated and agree to have their vaccination status and proof of vaccination confidentially stored by AIG. Exemptions may be considered on a case-by-case basis in accordance with applicable law.
AS – Administrative Support
Estimated Travel Percentage (%): Up to 25%
Relocation Provided: No
AIG PC Global Services, Inc
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